Free ROI calculator

What could AI save you?

Enter a few numbers about one repetitive task. See the hours and money it could free up, and the payback.

Hours a week your team spends on the task

Add up everyone who does it. For example, 3 people x 5 hours = 15.

Average hourly cost of the people doing it (£)

Include salary, employer National Insurance and pension. If unsure, a fully loaded admin role is often 1.3 times the hourly wage. The National Living Wage is £12.71 an hour from April 2026. Source

How much of the task could AI take on?

Be cautious. Most tasks keep a person for checks and exceptions.

About a quarter (lots of judgement involved)About half (clear rules, some exceptions)About three quarters (highly repetitive)

One-off build cost (£)

Pick a typical range or enter a quote you have.

Monthly running cost (£)

AI usage, hosting and support. Small automations often cost tens to a few hundred pounds a month.

Your estimate

345hours a year

Hours freed up each week: 7.5
Value of time saved each year: £7,590
Payback period: 8.3 months
Net value in year one: £1,790

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Assumptions

46 working weeks a year, allowing for holidays and bank holidays.
Time saved is valued at the hourly cost you enter. It shows capacity freed up, which you might use for higher-value work rather than as a cash saving.
Running costs are your estimate. We confirm real figures in a quote.
Results exclude VAT.

This calculator gives an estimate based only on your inputs. It is not a quote, a guarantee of savings or financial advice. Book a free 20-minute call for a realistic view of your task.

Not sure where to start?

Book a free 20-minute call. You get a straight answer on what AI or software can fix, and what it costs.

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